How to Archive / Unarchive a Workspace

Archiving a Workspace

Both team members and workspace administrators can archive a workspace. Only team admins can unarchive a workspace. When you archive a workspace, the workspace will be placed in Draft Mode and removed from each member’s Dashboard. Once archived, workspace members and administrators will not be able to view or access the workspace, until the workspace is unarchived by a team admin. 

Team Member

To archive a workspace, follow these steps:

1. Navigate to your Dashboard
2. Select your team name listed under “My Teams”
3. Select the gear icon next to the desired workspace
4. Select "Archive"

Workspace Administrator

To archive a workspace, follow these steps:

1. Navigate to the Settings page within the workspace
2. At the bottom of the page, select "Archive Workspace"

Once the workspace is archived, it can only be unarchived by a team member.

How to Unarchive a Workspace

Only a team member can unarchive a workspace with the following the steps below:

1. Navigate to your Dashboard
2. Select your team name listed under “My Teams”
3. Select the gear icon next to the archived workspace
4. Select "Unarchive"

Once a workspace is unarchived, the workspace will remain in draft mode and will only be accessible by workspace administrators until it is published.

Retain Data

Before archiving your workspace, follow these steps to ensure you have all of the files from the workspace and the corresponding audit trail materials to accompany the workspace.

1. From the Files page, click the small triangle next to the Download button and select Download All. Your .zip folder may take a little while to process depending on the size of the workspace. Your workspace files can then be found in the My Downloads tab.

2. From the Files page, click the Index Report button. The index (in .csv format) of all files within the workspace will be downloaded. You can find the download in the My Downloads tab.

3. From the Activity Tracker tab, proceed to download each report. Starting with the Overview section, click the Download button, which will download the corresponding .csv report. No need to change any parameters- by default the reports will reflect activity through the entire existence of the workspace. Your download will appear in the My Downloads tab. Repeat the process for the following sections of the Activity Tracker:

• Activity by Member
• Activity by Date
• Activity by Group
• Files
• File Security
• Member Status

5. Remember, all of your downloads will be stored in My Downloads.