What is Watermarking, DRM, & Document Editing?

Watermarking

 The watermarking feature stamps each file with an image that identifies the user who is accessing the file. It acts as a security layer to the file it is being applied to. When watermarking is enabled, it is applied to all file types in the viewer and on PDFs* upon download.

 *All files that can be viewed in the web browser will have a watermark applied when viewing. However, only PDFs will receive a watermark when downloaded; all other files will not receive a watermark when downloaded.

See also: Customizing Watermarks

DRM (Digital Rights Management)

If DRM is enabled for a Permissions group, users will be required to enter their CapLinked credentials before viewing downloaded files. Administrators have the option to revoke access to the files at any time, or set a date on which access will be revoked from the Permissions page. If access is revoked, versions of the file that have already been downloaded will no longer be openable.

Non-admin users will not be able to edit, copy, or print downloaded DRM documents.

DRM is directly applied to PDF documents. All Word files will be converted to PDF upon download so DRM can be applied. Please note that all file types will be converted to PDF upon download if DRM is applied.

Note: DRM requires a file to be viewable in the browser (processed successfully) to apply upon download. If a file is not viewable in the browser and DRM is enabled, the download will fail for that file.

See also: Administrator's Guide to DRM

Word & Excel Document Editing Feature

With the Editor enabled, workspace admins have the ability to actively edit Word and Excel file types. This allows admins to easily manage new versions of a file and decide which version of a file is displayed on the Files page within the CapLinked browser.

With the Editor enabled, non-admin users with Upload access can use the Editor for Word and Excel file types and save new versions of a file.*

There is an additional option to allow non-admin users without Upload access to see the document and any underlying formulas (e.g. with Excel files), but cannot change the text or numbers within the file. Non-admin users without upload access can also use search and filter features for Excel files with this option enabled.

This feature is set on the team level. Therefore, any workspace that is part of a team with this feature enabled will have Editor capabilities.

*Note: When the Editor is enabled, users can copy the content from the files they are viewing in the Editor. 

The Document Editor feature is only available for Enterprise plan subscriptions. It is not available for the Team Plan subscription. If you would like one or all of the Editor options enabled for your account, please contact support@caplinked.com.