Watermarking stamps each file with an image that identifies the user who is accessing the file. This will be applied to all file types in the viewer and on PDFs* upon Download.
*All files that can be viewed in the web browser will have a watermark applied when viewing. However, only PDFs will receive a watermark when downloaded; all other files will not receive a watermark when downloaded.
See also: Customizing Watermarks
If DRM is enabled for a permissions group, users will be required to enter their CapLinked credentials before viewing downloaded files. Administrators have the option to revoke access to the files at any time, or set a date on which access will be revoked. If access is revoked, versions of the file that have already been downloaded will no longer be openable.
Users will not be able to edit, copy, or print downloaded DRM documents.
DRM is directly applied to PDF documents. All Excel and Word files will be converted to PDF upon download so DRM can be applied. If you would like your users to access Excel files in Excel format, please contact firstname.lastname@example.org to have Document Editing enabled for your account (see below).
See also: Administrator’s Guide to DRM
The Editor allows admins and users to edit Excel and Word files in the CapLinked file viewer. Download is not required for edits to be made and saved. All changes will be saved as a new version of the file.
With Editor enabled
Workspace admins: Access Editor and save new versions of a file, decide which version is displayed on Files page, copy/move, and rename file
Workspace members with Upload access: Access Editor and save new versions of file*
Option 1- Editor enabled
Workspace members without Upload access cannot use the Editor (and will not see the option)
Option 2- Editor and Viewer enabled
Workspace members without Upload permission can access a “Viewer” version of the Editor and cannot save new versions. The “Viewer” version of the Editor allows users to see the document and any underlying formulas (e.g. with Excel files), but cannot change the text or numbers within the file.
*Note, when the Editor is enabled, users can copy the content from the files they are viewing in the Editor.
If you would like one or all of these features enabled for your account, please contact email@example.com.